MightyHive and S4 Capital are looking to bring on a driven, dedicated and resourceful Office Manager to join our Sydney Operations Team.
The successful candidate is a self-starter who eagerly takes on new challenges and seeks creative solutions to problems.
MightyHive is a new breed of media consultancy that partners with global brands and agencies seeking transformative marketing results in a time of significant disruption and opportunity.
Recognized as a global leader in advanced marketing and advertising technologies, MightyHive provides consulting and services in the areas of media operations and training, data strategy, and analytics.
The company is headquartered in San Francisco, with offices globally, including in New York, London, Toronto, Singapore, Stockholm, Sydney and Melbourne.
Join us and have a meaningful impact on our business and our people, while partnering with a stellar team, for a company whose culture is centred around career growth and the best and brightest.
As the Office Manager , you will be the main point of contact in our Sydney office and will report to the Managing Director and work closely with the recruitment / HR, finance, sales and account management teams.
This role will be based in Sydney, but will also provide remote support to our offices throughout APAC (New Zealand, Singapore, Hong Kong, China, Indonesia, India, South Korea)
Responsibilities include, but are not limited to :
Plan and implement regular MightyHive team and social events
Assist with cultural initiatives, including wellness programming, branded swag, anniversary gifts and philanthropic efforts
Be a first port-of-call for any office management / administrative needs from the APAC teams
Supporting logistics around onboarding and offboarding employees
Supporting employee travel management
Owning the administration associated with employee benefits
Assisting the Finance Team with bookkeeping and expense reports
Platform review and management
Equipment and IT management / facilitation and resourcing
Ordering and stocking office supplies and snack and beverage selection
Liaising with vendors as necessary
Assisting our global team with various projects and all company meetings.
Developing workplaces systems and processes
Ad hoc errands, projects, and tasks as needed
Facilities and Property Management
Coordinate our upcoming office relocation. You will play an integral part in procuring the new office lease, fitting out the new office, coordinating the office move, sourcing service providers, furniture, equipment etc.
Managing onsite facilities, including general maintenance and coordination thereof, troubleshooting and repair of physical property, office equipment, IT systems, conference room booking, building access and security, office improvements, and maintaining relationships with building management
What you bring to it
Minimum 2 years in an office management role
Bachelor’s degree from an accredited university preferable
Proficiency in MS Office, specifically Word and Excel
Experience with Google Drive
Experience in a tech company or startup environment preferable
Excellent project management skills
Exceptional ability to learn, adapt to, discover, and test new ideas
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Desire to work in a fast-paced, high-pressure, and fun startup environment