Facilities Coordinator
BrookfieldBack
Brisbane, Australia
1m ago

At Brookfield Properties, the foundation of our success is firmly rooted in our people.

Our company is comprised of experts across a range of specialties who share a goal of ensuring our properties are continuously evolving to meet the needs of our communities and stakeholders.

To meet this goal, we hire visionary, entrepreneurial talent who help us innovate and enhance our business. We build collaborative teams who value integrity, creativity and diversity.

Our teams operate an iconic portfolio of irreplaceable properties within the world’s most dynamic markets. As one of the largest real estate services companies, we provide management and development expertise exclusively for properties owned by Brookfield Asset Management.

Brookfield Properties currently has a Facilities Coordinator role available at Portside Wharf, Brisbane .

The key tasks that this role will be responsible for include, but are not limited to :

Administration

  • Issue purchase orders, upload and process supplier invoices and contract payments, ensuring costs are correctly allocated and tracked
  • Ensure all recoverable charges are coded correctly, approved, raised and processed alongside relevant fixed charges
  • Produce invoice and purchase order reports are required
  • Assist with the preparation of monthly, quarterly and annual reports / reconciliations for terminal, retail and building management schemes
  • Provide front of house relief as required, including management of mailed items
  • Coordinate consumables stocktakes, re-ordering, goods receipt etc.
  • Process site receipts
  • Maintain accurate documentation and ad hoc reporting as required
  • Operations

  • Provide support with all systems-based site administration tools (e.g. Coupa, Supplier onboarding, SASSI, BENS, BServe etc)
  • Assist with preparations for annual audit process including Gospel, ASEC, QFES, Office of Transport Security and ABF
  • Assist with gathering tenant / customer compliance documentation (e.g. Kitchen Exhaust Certificates, Port of Brisbane Work Permits, Harbour Master Approvals etc).
  • Regular communication with key stakeholders regarding operational matters and addressing queries as required
  • Maintain before and after ship call records and reports (e.g. run sheets, utilities usage, adhoc requests, etc.)
  • Assist with contractor inductions
  • Maintain up to date tenant contact details listing
  • Qualifications and Experience :

  • Proven experience in a similar role within a facilities, operational, property or corporate environment.
  • Knowledge and experience in the use of web-based portals and operating software such as Coupa / SASSI, MRI etc.
  • Proficiency in Microsoft Office applications including Excel, Word, Powerpoint and Outlook
  • Successful completion of industry-based courses, certificates and / or tertiary level qualifications.
  • In addition to the above, the ideal candidate would also be able to demonstrate :

  • Ability to accurately complete a high volume of detailed work and reports within a tight timeframe
  • Ability to organise own work and prioritise workloads
  • Collaborative and positive approach to work; good team and relationship skills
  • Willingness to learn and acquire responsibilities
  • Ability to identify with and demonstrate Brookfield Values
  • If this sounds like you, apply now!

    Applications close 6 September 2019 .

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