Proposal Facilitator
Leidos
Canberra, Australian Capital Territory, Australia
2d ago
Job Description

Your New Career

Our Business Development team have an opportunity for a Proposal Facilitator to facilitate the efficient delivery of high quality compliant proposal documents and assist in the day-to-day running of our Proposal Development Centre (PDC). This includes assisting proposal teams with the development of proposals in accordance with Request For Tender (RFT) conditions. Your role is to support the proposal activities to submit the best compliant proposal and help Leidos Australia win new business.

A “Day in the Life” will see you;

  • Support the Proposal Manager and Capture Manager during the proposal cycle to coordinate, maintain and track the authored document deliverables generated by the Proposal team and through the various reviews up to and including timely delivery of the final proposal.
  • Be the point of contact between proposal management, authors, graphics team and the technical, commercial, financial and project management teams.
  • Provide coordination to the proposal team throughout the proposal cycle including supporting the governance reviews to final production. Provide progress updates and explain any issues to the Proposal team at briefings.
  • Analyse the Conditions of Tender for formatting and production requirements and assist the Proposal Manager in ensuring the proposal is compliant and ready for submission.
  • Create templates for proposal documents and provide training to authors on how to edit the templates and assist authors with document editing and version control.
  • Be the administrator of the SharePoint Collaborative Capture Environment proposal site and manage user access and permissions.
  • Create contact lists, libraries, folders and any other proposal related SharePoint requirements
  • Coordinate PDC requirements to ensure that the team have stationery, access, technology, printing supplies/ anything they need to complete their role in the proposal including catering as required.
  • Coordinate venues, meetings, catering and teleconferencing for internal reviews and workshops.
  • Distribute documents including RFT and addenda.
  • Carry out any other administrative tasks as directed by the Proposal Operations Manager and Head of Capture operations

Qualifications
About You and What You’ll Bring

If you have a ‘can-do’ and pro-active approach to understanding business and enjoy developing positive relationships, this role will see you succeed. You will also have;

·        Demonstrated MS Word typing, editing and document formatting skills

·        Demonstrated skills with other MS Office suite of products

·        Demonstrated experience in planning, facilitating and co-ordinating Proposal / Tender / Sales documentation and other office related activities including functions.

·        Some professional experience in authoring and co-authoring documents.

·        Proven experience working within a team under high tempo to deadlines.

Additional information
This position will require the successful candidate to be Australian Citizen as they may be required to obtain a security clearance


Qualifications

About You and What You’ll Bring

If you have a ‘can-do’ and pro-active approach to understanding business and enjoy developing positive relationships, this role will see you succeed. You will also have;

  • Demonstrated MS Word typing, editing and document formatting skills
  • Demonstrated skills with other MS Office suite of products
  • Demonstrated experience in planning, facilitating and co-ordinating Proposal
  • Tender / Sales documentation and other office related activities including functions.
  • Some professional experience in authoring and co-authoring documents.
  • Proven experience working within a team under high tempo to deadlines.


Additional Information

What You'll Love

Our business is growing and evolving, so it’s an exciting place to be. We’re focussed on outcomes so we support flexible work practices wherever possible. There are also a range of benefits including 12 weeks’ paid parental leave as a primary carer, discounted health insurance, novated leasing and more. 

Applicants may be required to obtain an Australian Government Security Clearance.

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