To assist the Finance Manager in the provision of a first-class finance and administration function in support of the business.
Essential Job Duties :
Responsible for the Accounts Payable ledger including processing and recording invoices and payment transactions.
Prepares and submits payment batches for approval and payment. (Cheque and electronic payments)
Codes, checks and enters all purchase requisitions, purchase orders, expense reports and supplier invoices within delegated authority levels
Responds to supplier and publisher queries in connection with amounts due or payments made.
Accounts Receivable / Cash Application
Responsible for the Accounts Receivable ledger including processing and recording invoices, credit notes and cash receipts.
Allocates and posts to the ledger all cash receipts daily maintaining accurate and up to date customer records.
Preparation of manual invoices and credit notes as needed
Responds to customer queries in relation to transactions and balances as required.
Ensures invoices and statements are issued and distributed to customers on a prompt and timely basis.
Credit & Collections
Responsible for ensuring compliance with credit policies and procedures
Conducts credit limit reviews and requests updates within delegated authority limits.
Manages credit holds and resolves any outstanding issues.
Communicates with customers on overdue or disputed items. Resolves queries and disputes in a timely and efficient manner.
Raise purchase orders and liaise with suppliers.
Ensure goods are received, invoiced authorised and entered
Other Finance Administration
Carrying out month end duties and assisting the Finance Manager and Financial Accountant to ensure the management accounts are reported accurately
To be responsible for your own Health and Safety and be aware of factors affecting your colleagues in order to maintain a safe environment
To report any accidents, potential hazards to your Line Manager immediately
Experience : 2 years related accounts AR / AP experience
Education : Qualifications in Maths and English essential
Essential Physical Demands :