Finance Assistant - Maternity Cover - 3 Day Wk (Mon/Wed/ Fri), 8 month contract
INGRAM
Scoresby VIC , Australia
2d ago

Job Summary

To assist the Finance Manager in the provision of a first-class finance and administration function in support of the business.

Essential Job Duties :

Accounts Payable

Responsible for the Accounts Payable ledger including processing and recording invoices and payment transactions.

Prepares and submits payment batches for approval and payment. (Cheque and electronic payments)

Codes, checks and enters all purchase requisitions, purchase orders, expense reports and supplier invoices within delegated authority levels

Responds to supplier and publisher queries in connection with amounts due or payments made.

Accounts Receivable / Cash Application

Responsible for the Accounts Receivable ledger including processing and recording invoices, credit notes and cash receipts.

Allocates and posts to the ledger all cash receipts daily maintaining accurate and up to date customer records.

Preparation of manual invoices and credit notes as needed

Responds to customer queries in relation to transactions and balances as required.

Ensures invoices and statements are issued and distributed to customers on a prompt and timely basis.

Credit & Collections

Responsible for ensuring compliance with credit policies and procedures

Conducts credit limit reviews and requests updates within delegated authority limits.

Manages credit holds and resolves any outstanding issues.

Communicates with customers on overdue or disputed items. Resolves queries and disputes in a timely and efficient manner.

Local Purchasing

Raise purchase orders and liaise with suppliers.

Ensure goods are received, invoiced authorised and entered

Other Finance Administration

Carrying out month end duties and assisting the Finance Manager and Financial Accountant to ensure the management accounts are reported accurately

To be responsible for your own Health and Safety and be aware of factors affecting your colleagues in order to maintain a safe environment

To report any accidents, potential hazards to your Line Manager immediately

Qualifications

Experience : 2 years related accounts AR / AP experience

Education : Qualifications in Maths and English essential

  • Intermediate MS Office skills, especially in Microsoft Excel, Word and Outlook
  • Experience with Oracle ERP (optional)
  • Good verbal and written communication skills
  • Good problem-solving ability
  • Able to respond effectively to changing priorities
  • Able to multitask and be proactive
  • Attention to detail
  • Able to work independently and meet deadlines
  • Basic knowledge of accounting principles and theories.
  • Essential Physical Demands :

  • Ability to sit at workstation for extended periods of time
  • Ability to work effectively using a personal computer for long periods of time
  • Ability to operate computer equipment, including keyboard and monitor, phone equipment and other necessary office equipment
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