Team Assistant
Natixis Australia Proprietary Limited
Sydney, Australie
2 months ago

Company Description

Natixis is the international corporate and investment banking, asset management, insurance and financial services arm of Groupe BPCE, the 2nd-

largest banking group in France with 31.2 million clients spread over two retail banking networks, Banque Populaire and Caisse d’Epargne.

With more than 17,000 employees, Natixis has a number of areas of expertise that are organized into four main business lines : Asset & Wealth Management, Corporate & Investment Banking, Insurance and Specialized Financial Services.

A global player, Natixis has its own client base of companies, financial institutions and institutional investors as well as the client base of individuals, professionals and small and medium-

size businesses of Groupe BPCE’s banking networks.

Natixis CIB Asia Pacific provides regional corporate and financial institution clients with tailor-made financing and capital markets solutions as well as access to global financial markets, while supporting the development of Natixis’ European and international clients in Asia Pacific

Job Description

Responsibilities include, but are not limited to performing and coordinating a variety of administrative duties to support to the Local Management team, notably Head of Compliance / Chief Admin Officer.

Support to the Business Lines

  • Assist the business lines with coordinating the onboarding of clients with the Vetting Teams and Client Services teams based offshore, including local regulatory (ASIC) searches.
  • Assist in the preparation of power point presentation / marketing pitches.
  • Assist in the preparation of meeting notes to be uploaded in the client management tool
  • Coordination of travel arrangements and accommodation
  • Expense management
  • Assist in customer events as required
  • Greet and receive customers of the Business Lines at reception
  • Office running related matters

  • Back up for the Executive Assistant & Office Manager
  • Assist with IT projects as required by local management and IT team based offshore
  • Assist with BCP matter as required by local management and CRES team based offshore
  • Assist with the monitoring of access to the office premises through analysis of the office security report
  • Maintain a register of documents signed under Power of Attorney by the business lines
  • Assist with coordination of building maintenance
  • Processing of accounts and invoices
  • Order office stationery requests
  • Maintenance of stocks in Kitchen.
  • Human Resources

  • Coordinate the onboarding of new employees
  • Maintain training register and leave records as well as coordinate leave requests across the business
  • Assist in the update of job descriptions
  • Compliance

  • Ensure record keeping of internal files for data retention requirements and other regulatory reporting purposes
  • Assist in the maintenance of the company’s registers required to be held for AFSL purposes
  • Assist in the compliance reporting to ensure team meet compliance requirement of the business (such as generating and coordinating the collation of monthly compliance reports and follow-
  • up any items that would require attention under the oversight of the Head of Compliance)

  • Conduct first level internal controls (such as monitoring of Client Contribution report, maintaining the company’s sanction’s list up to date)
  • Assist in the upkeep of the companies’ policies and procedures
  • Assist with management of reports for code of conduct training
  • Essential Experience and Skills

  • At least 5 years of relevant experience
  • Excellent attention to details
  • Good communication skills
  • Good hands-on knowledge of the Microsoft Office suite such as Word, Excel and Power Point
  • Qualifications :

  • Business administration courses
  • Great sense of organization
  • Strong ability to prioritise
  • Preferred competencies

  • Ability to carry out duties and responsibilities with minimal supervision
  • Ability to multitask and adopt a flexible and positive approach to work to reflect the dynamic nature of the business
  • Demonstrates a high degree of initiative
  • Apply
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